The Sticky Notes from Windows is one of the apps people use daily to keep their lives organized: it’s simple, fast, and user-friendly. One of its best features is the ability to sync notes in the cloud using your Microsoft account. Furthermore, Microsoft’s Sticky Notes are also available on Android devices and iPhones. If you love Sticky Notes too, and you want to know how to sync them across all your Windows devices and mobile phones, read on:
In order to sync your Sticky Notes, you must first open the Sticky Notes app. If you’re using Windows 11, a fast way to do that is to click or tap the Sticky Notes shortcut in the Start Menu.
In the Sticky Notes window (the one that shows the notes list), click or tap the Settings button in the top-right corner. It looks like a small cogwheel.
This opens the Settings page, which is the place where you can configure the way Microsoft’s Sticky Notes work on your Windows 11 computer. The first thing on the Settings page is a section that tells you to “Sign in to sync your notes to the cloud.” Click or tap the Sign in button.
Pressing the Sign in button in Sticky Notes opens a new dialog window, where you’re asked to authenticate and log into your Microsoft account. If you’re already using a Microsoft account in Windows 11, and you intend to use the same for Sticky Notes, select your account from the list and press Continue. Otherwise, select one of the options under “Use a different account” and enter the credentials of the account you’d like to use for syncing Sticky Notes.
Then, immediately after signing in with your Microsoft account, Sticky Notes syncs all your notes. When it’s done, you should see all of them, including notes created in the past and synced with Sticky Notes.
Next, you can take the same steps on all your Windows 11 devices to have Sticky Notes sync your notes on all of them. No matter what changes you make on one device, they are reflected on all the others, as long as you use the same Microsoft account.
TIP: In the unfortunate event that Sticky Notes fails to sync your notes automatically, you can trigger a manual sync for your notes. For that, open the Sticky Notes app, head to its Settings, and then click or tap the Sync now button at the bottom of the window.
NOTE: If you want to learn how to work with your Sticky Notes in either Windows 11 or Windows 10, read this guide: How to use Sticky Notes in Windows.
On your Windows 10 computer or device, start the Sticky Notes app. A quick way to do this is by clicking or tapping on its shortcut from the Start Menu.
On the Sticky Notes window, click or tap the cogwheel Settings button in the top-right corner.
On the Settings page, click or tap the Sign in button under “Sign in to sync your notes to the cloud.”
Sticky Notes opens a window called Sign in. If you’ve already configured a Microsoft account on your Windows 10 computer, and you want to use it for Sticky Notes too, select your account from the list and press Continue. Otherwise, choose to “Use a different account” and authenticate with another Microsoft account.
After you sign in with your Microsoft account, it can take a second or two until Sticky Notes syncs all your notes. You’ll then see all your notes, including those you created long ago and synced with Sticky Notes.
Repeat the same steps on all your Windows 10 computers and devices, and Sticky Notes syncs your notes on all of them. Make a change on one device, and it happens on all the others as long as you use the same Microsoft account.
TIP: If Windows 10 somehow fails to sync your notes, you can force a manual Sticky Notes sync. To do that, launch the Sticky Notes app, access its Settings, and click or tap the Sync now button found at the bottom of the page.
To get access to the Sticky Notes and be able to create, edit, delete, and sync them on your Android smartphone, you need to install OneNote. Open the Play Store and search for OneNote, or follow this direct link. When you find it, tap Install.
As soon as OneNote is installed, you can open it directly from its page on the Play Store. Later on, you can launch it by tapping its shortcut on your Android’s Home screen or from the apps drawer.
If you’ve already signed in to your Microsoft account in another app on your Android smartphone, all you have to do is tap your account and wait for everything in OneNote to sync. Otherwise, OneNote asks you to connect to your Microsoft account, so enter your username and password. If you also configured two-step authentication, approve the sign-in.
After you sign in with your Microsoft account, OneNote needs a couple of moments to sync all your Notebooks and Sticky Notes. When OneNote finishes syncing everything, it should display a screen like the one below. On the default Home page of the app, you’ll find all the notes in your OneNote, including all your Sticky Notes.
If you want to see only your Sticky Notes, you can filter what’s shown in OneNote. On the Home page, tap the Sort & Filter button found in the top-right area of the screen. Then, select Sticky notes and tap Apply for OneNote to display only your synced Sticky Notes.
Now you can work with your Sticky Notes and do whatever you like. As soon as you make changes to them, your Sticky Notes are synced to the cloud, and all those changes are immediately reflected on all your other devices, including on Windows PCs and iPhones.
TIP: If you want to force a sync for Sticky Notes on your Android device, you can. In OneNote, slide your finger from top to bottom, and the app will instantly trigger a manual sync. As long as that happens, a small circular arrow starts spinning on the screen. When it disappears, the forced notes sync is finalized.
On your iPhone, open the App Store and search for OneNote, or use this direct link to get to it. Once you find it, install it by tapping the Get button.
Once installed, launch OneNote. You can do it directly from its App Store page or using its shortcut, now placed on your Home screen.
On the first screen of OneNote, you’re asked to Sign In with your Microsoft account or, if you don’t have one, to “Sign Up for Free.” If you have an account, tap the Sign In button and authenticate with your credentials. If you don’t have a Microsoft account, tap the “Sign Up for Free” and create one now.
Then, OneNote shows you some information about your privacy and asks whether you’re OK with sending some anonymous diagnostic and usage data to Microsoft. Read everything and, if you agree, press Next on the first screen and OK on the second one. Then, OneNote should get your notes ready.
Finally, OneNote is ready for use, and you should see a screen similar to the one below, where you can access your Notebooks. On the bottom of the screen, there are three buttons: Notebooks, Search, and Sticky Notes. Tap the Sticky Notes one.
Wait for a few moments, and you should see all your Sticky Notes, as they were last synced on any of your devices, be they Windows 11 or Windows 10 computers, Android smartphones that you own, or other iPhones where you installed OneNote and signed in using the same Microsoft account.
Feel free to work with your Sticky Notes as you want. They are instantly synced every time you make a change.
NOTE: Unlike Windows 11, Windows 10, and Android, there is no manual Sticky Notes sync button on iPhones.
I consider myself a heavy user of Microsoft’s Sticky Notes, and for a long time, I’ve been waiting for the ability to sync them. Fortunately, this feature was implemented by Microsoft a couple of years ago. Now, it works great, and I’m very happy about it. I’m certain that many users feel the same way. What’s your opinion about Sticky Notes and how they sync via your Microsoft account and OneNote? Use the comments below to let me know.