6 Ways to print from any Windows app or program

Do you need to know how to print from any app in Windows? Unfortunately, printing is not as easy as it should be. It depends on the version of Windows that you are using, whether you are using apps designed for touchscreens or for the desktop and so on. To make things simpler, here’s our guide that shares all the ways to print from Windows, using touch or the mouse and the keyboard:

NOTE: This guide applies to Windows 10, Windows 7 and Windows 8.1.

1. Print using the keyboard: CTRL+P (works in all versions of Windows)

This method works both in desktop apps and modern apps from the Windows Store. In the app that you want to use, open what you want to print and press CTRL+P on your keyboard. This will bring the Print dialogue from where you can set how you want to print. This method is especially useful when dealing with apps that have no easily accessible menus with printing options.

NOTE: The Print dialogue is shown only for apps that offer support for printing. In apps that don’t, this command will have no effect.

2. Print from desktop apps with a File menu (works in all versions of Windows)

Many desktop apps have a File menu that always includes the Printoption, if the app that you are using is designed to print. If you are using such an app, click or tap File and then Print.

You are usually shown a print preview alongside several printing options. Customize things as you wish and click or tap Print.

3. Print from desktop apps with a ribbon (works in all versions of Windows)

Some desktop apps have a user interface with a ribbon instead of standard menus. Famous examples of such apps are the Microsoft Office suite, WordPad, Paint or SnagIt. If the desktop app that you are using has a ribbon, click the File tab on the ribbon.

This opens a list of options that it should include Print.

Customize how you want the file to be printed and then click or tap Print.

4. Print documents and images straight from File Explorer/Windows Explorer (works in all versions of Windows)

If you have installed and set a default printer, you can print documents and images straight from File Explorer (in Windows 10 and Windows 8.1) or Windows Explorer (in Windows 7).

In Windows 10 and Windows 8.1, open File Explorer and navigate to the file that you want to print. Select it and then click the Share tab on the ribbon. In the Send group, click or tap the Print button.

The file is sent straight to the printer where it is printed using your default printing settings.

In Windows 7, open Windows Explorer and navigate to the file that you want to print. Select it and then click the Print button on the toolbar, on the top side of the window.

The file is sent straight to the printer where it is printed using your default printing settings.

5. Print from Windows Store apps in Windows 10

Apps from the Windows Store in Windows 10 are more friendly than those from Windows 8.1. These apps generally include a hamburger button which is represented by an icon consisting of three parallel horizontal lines (displayed as ☰). It is often placed in the top left corner and is so called for its resemblance to a hotdog or hamburger. If you click or tap on it, it opens a menu with options which should include Print. Below you can see a screenshot from the OneNote universal Windows app (UWP) that is available for Windows 10 users.

Click or tap Print, modify your printing settings and press Print.

6. Print from Windows Store apps in Windows 8.1

In Windows 8.1, things are more complicated when you want to print from apps that are found in the Windows Store. Open the app from which you want to print and then bring up the charms (flick from the right to the left side of the screen or press Windows + K on your keyboard). In the list of charms on the right side of the screen, press Devices.

Then, click or tap Print.

Select the printer that you want to use by clicking or tapping on its name.

You are shown a print preview alongside several settings. Customize things as you wish and press Print.

Do you know other ways to print in Windows?

These are the most common methods that you can use to print documents, images and all kinds of content from Windows. If you know others, don’t hesitate to share them in a comment below.