Introducing Windows 8.1: How To Use The Scan App To Scan Documents

In Windows 8.1 Microsoft has included a new modern app that you can use to quickly scan documents and pictures. All you need is a scanner that's connected to your Windows 8.1 PC or device and the new Scan app that's included with the operating system. Here's how this app works and how you can configure its settings.

NOTE: You cannot use the Scan app unless you have installed a scanner on your Windows 8.1 PC or device.

How To Start The Scan app

Scan is a modern app that's included in Windows 8.1 and you will find it in the Apps view. On the Start screen, move the mouse cursor to the bottom left corner of the screen and click the arrow pointing downwards. On a device with touch, flick upwards from the bottom of the screen.

Look for the Scan app and click or tap its name to open it. Depending on how you are organizing the Apps view, you will see it in sections like S or Tools.

A faster way of starting the Scan app is to use search. On the Start screen, write the word "scan" and click or tap the Scan search result.

Finding Your Way When Using The Scan App

Even though the Scan app has a minimalist user interface, it offers everything you need in order to scan documents and pictures without complications. In the screenshot below, you can see how the main interface of the Scan app looks. As you can see, it is divided into two panels: left and right.

On the panel on the left you will find a few control elements like the name of your installed scanner, the file type used for saving your scanned files, a link called "Show more" that reveals additional settings and the buttons for Preview and Scan.

The panel on the right is used only for displaying and cropping your scans.

How To Configure The Scan App in Windows 8.1

The default settings used by the Scan app work well for most people in most scenarios. However, you might want to change them and improve the quality of your scans. To get access to all the settings that you can change, click or tap the "Show more" link from the left panel.

The settings that you can change are the following:

  • File type - you set the file type used for saving your scans. You can choose to save them using the following formats: JPEG, PNG, TIFF, Bitmap, OpenXPS or XPS. The default file type is PNG.

  • Color mode - you can choose from Color, Grayscale or Black and white. Use the Color mode when you scan pictures, Grayscale when you scan documents and Black and white when you scan drawings. The default setting is Color.

  • Resolution (DPI) - set the resolution used for your scanning. If you need a more detailed scan, increase the resolution but keep in mind that the higher the resolution, the larger the scan file will be. If you don't need too much detail for a scan or if you need a smaller sized file, decrease the resolution. The default setting is 300 DPI and it should be enough to get a good detail/file size ratio.

  • Save file to - here you can set the location where your scans are saved. To change it, click or tap this option, browse your computer or device and select the new location that you want to use.

There is one important thing that you should note: the number of available settings and their values differ depending on what scanner you are using, its specifications and the drivers that you have installed. In your Scan app you may see a different number of settings than what we have shown here and that is normal.

How To Scan Documents Or Pictures Using The Scan App

In order to scan something, click or tap the Scan button, in the bottom of the left panel.

However, it's preferable that you first take a look and preview what you want to scan, before scanning it. You may learn that the default settings don't provide the quality that you want, etc. Also, you can crop the scanning area if you're scanning a smaller document or picture

To see a preview, click or tap the Preview button. The Previewing message is displayed while the scanner makes a first quick pass.

When this first pass is done, the preview scan is displayed. To crop the scanning area, drag the selection circles shown on the corners of the preview.

When the preview looks good, click or tap Scan. The Scan app will scan and then save your file. When the scan is done, the app will display a notification on the top side of the screen, telling you that the file was saved. You'll also find a button that lets you quickly View the file and a Close button for closing this notification.

Conclusion

As you can see from this guide, the Scan app is a minimalist app for Windows 8.1. Even though it doesn't offer much in terms of customization options, it does a decent job at scanning your documents and pictures. Try it out and let us know how well it works for you, using the comments form below.